Zoho Vault : One app army for password management
Given how much of our personal data is stored across various online services, having a password manager has become essential. The perils of weak passwords are well-known your accounts can be easily hacked, leading to a lot of misery. And since most people have a large number of accounts across various websites, remembering different strong passwords for each account becomes a chore. Zoho Vault is the one-App army in password management.
The service requires you to create an account. Starting a new Zoho account is a snap; just enter your email and a password for the new account, then click a link in the confirmation email. It also requires a separate passphrase that protects your passwords. This passphrase will not be stored anywhere and cannot be recovered, so you need to make sure you remember this.
Adding passwords to Zoho Vault is quite simple. You can either add them via the browser extension, or just log in to the website in question and Zoho Vault will offer to save your password on its own. All password manager apps have one master password that youll need to remember, so Zohos passphrase is nothing to be alarmed about, its the industry standard. Note that during the trial period youll have access to all features, so you dont have to commit to a subscription right away.
Youll need to install the browser extensions on your PC in order to enable autofill while using the App. When you log in to a secure website using a supported browser, Zoho offers to save your credentials as a secret. You can give the saved secret a friendly label like Alternate Gmail and add notes or tags at this time.
When youre the lone user, having one password for Zoho and another for Zoho Vault may seem like overkill. However, in a business situation the administrator would hold the overall Zoho account password, and each individual user would have a different Vault passphrase.
In either situation, you can configure Zoho for two-factor authentication. Once the administrator turns on this feature, at the next login each user must enter a phone number and choose to receive authentication information via SMS or phone call, or through Google Authenticator. Thereafter, login will require both the passphrase and a verification code. Zoho supports several other types of stored secret data, among them Bank Account, Health Care, and Windows login.
Using Zoho on iPhone is not quite overwhelming. The sign up process was cumbersome. If you signed up via a desktop browser and then returned to the iOS app, Youll need to confirm your email before sign in. It will show this error after putting login credentials and the passphrase. You had to do it all over again to use the app. Secondly, the Zoho Vault app doesnt enable Touch ID by default. The option is buried two layers deep in the app and certainly should be switched to default. Having to key in the passphrase again and again is a chore, especially on the tiny, cramped 4-inch iPhone 5s keyboard. Enabling Touch ID does makes signing in a breeze.
As long as you stick with Chrome or Firefox, Zoho Vault gives you the fully automatic password management most users expect. You can still auto-fill passwords on unsupported browsers, and you can log in to your saved data from any browser, on any platform. Paid editions add user management, login sharing, and more.